Vehicles
Add your cars, keep their records, and see inspections and repair requests from drivers.
- Who:
- Owners and admins add and change vehicles; dispatchers can see them
Add a vehicle
- Open Fleet and click Add vehicle.
- Enter a name you'll recognise (e.g. "SUV 1"), the class (Sedan, SUV, Sprinter, Stretch limo, Minibus), make, model, year (optional), plate, passenger seats and bags.
- Save.
The class decides which rides the car can take, and the seats stop a ride being given a car that's too small.
Vehicle status
| Status | Means |
|---|---|
| Active | Can be assigned to rides |
| Maintenance | In the shop: can't be assigned |
| Retired | No longer used, kept for history |
The vehicle's page
Click Records & service log on a car to open its page:
- Documents and service schedule: registration, insurance and inspection expiry dates, the odometer, and the next service by miles or by date. These feed the renewal reminders.
- Coming up: renewals and services in the next 60 days.
- Papers drivers can open: upload the registration, insurance card or permits (PDF or photo, up to 4 MB) with an optional expiry date. Chauffeurs on this car's rides see them in their app.
- Service log: each oil change or repair with date, cost and odometer, for the books. The page totals the year's service costs.
- Pre-trip inspections: the latest 10 from the drivers' app.
From drivers
The From drivers list on Fleet collects repair requests and failed pre-trip inspections from the driver app. Fix the problem, then click Mark fixed. If it's serious, set the car to Maintenance so nobody is sent out in it.